Training Program Directors

Training Program Directors: Recruiting

Guide to Trainee Interviewing

Dear Program Director,

The ASN Training Program Director's Executive Committee has created the attached information sheet to help all program directors educate their faculty members of the rules and etiquette of interviewing fellowship candidates. The committee is aware of some complaints from fellowship candidates concerning inappropriate questions posed by faculty during interviews. We realize that many faculty members may not be familiar with the terms and conditions of the match participation agreement signed by your program and the applicants or with other legal aspects of interviewing which may be subject to both state and federal laws which define employment discrimination. Fellowship applicants are protected against discriminatory employment practices by the amended Title VII of the Civil Rights Act of 1964 and other federal regulations which forbid discrimination in hiring on the basis of sex, age, race, national origin, religion, physical disability or veteran status. Questions about any of these topics during an interview may be considered illegal.

You may want to provide a copy of the Specialties Matching Service Match Participation Agreement to your faculty who will be interviewing fellow candidates. We have included some of the highlights from the agreement focusing on restrictions on persuasion. We have also included guidelines on permissible and non permissible questions. The goal is to assist faculty interviewers develop constructive and useful interview techniques that are perceived by applicants as fair, unbiased, and non-coercive.

We have also included the references below to help clarify any questions.

  1. http://www.eeoc.gov/laws/practices/index.cfm (website for the U.S. Equal Employment Opportunity Commission, Prohibited Employment Policies/Practices, see section titled "Pre-Employment Inquiries).
  2. http://www.nrmp.org/fellow/policies/map_sms.html (copy of the Terms and Conditions of the Specialties Matching Service Match Participation Agreement Among Applicants, the NRMP, and Participating Programs)

ASN Training Program Directors Executive Committee Guide to Interviewing Fellow Candidates

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Information about ways to help recruit trainees into nephrology coming soon.