Guidelines for Hosting an Ancillary Event in Conjunction with Kidney Week

ASN Kidney Week will bring together more than 13,000 participants, October 31 - November 5, 2017 in New Orleans, LA. ASN allows groups to host various events in conjunction with the Annual Meeting:

  • Sales/Business Meetings
  • Investigator/Consultant Updates
  • Advisory Board Meetings
  • Roundtables
  • Social Functions (Breakfasts, Lunches, Dinners, and Receptions)
  • Other Activities (as approved by ASN)

ASN does not allow groups to host educational or Continuing Medical Education (CME) events as ancillary events during Kidney Week. Exhibitor Spotlights and Invitation Only Exhibitor Spotlights are available to groups interested in hosting non-CME educational events at Kidney Week.

The Society requires all activities held in conjunction with Kidney Week be coordinated through our office. This ensures the Society is aware of every activity, so we can better assist participants in planning their agendas or finding a specific activity, while ensuring the primary focus of Kidney Week remains providing quality continuing education for participants.

We ask that groups respect the educational focus of our meeting by coordinating all outside activities through the Society. ASN staff will work with you to schedule your activity in a timely manner. Not adhering to these guidelines may result in a loss of exhibitor priority points.

For all activities, the organizer will take full responsibility for the event or meeting and hold harmless the American Society of Nephrology, its officers, agents, contractors, and employees from any and all liability and costs associated with the activity.

Ancillary Event Guidelines

Prior to submitting an ancillary event request, all groups are required to read ASN's Ancillary Event Guidelines.

Cancellation Policy

All processing fees are non-refundable. Event fees are subject to the following cancellation policy: